2020 Exhibitor Application

Join Us!

August 8 – 9, 2020

Saturday 10 a.m. to 6 p.m.

Sunday 10 a.m. to 4 p.m.

Festival Begins in:

Day(s)

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Hour(s)

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Minute(s)

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Second(s)

Festival Schedule

Friday, August 7, 2020: 9 A.M – 7 P.M,
Saturday, August 8, 2020: Before 10 A.M.

Set Up (the number of your booth space and instructions for setup/unloading/loading will be sent prior to the Festival).
Please stop by the Welcome Tent to pick up your packet and to let us know you have arrived.

August 8, 2020.
Saturday 10 A.M. – 6 P.M.

Spotsy Arts Festival hours.

August 8, 2020.
Saturday 6:30 P.M.

Reception/Awards Ceremony (location to be announced).

August 9, 2020.
Sunday 11 A.M. – 4 P.M.

Spotsy Arts Festival hours.

August 9, 2020.
Sunday 4 P.M – Undetermined

Take down.

Exhibitor Categories

If you work in more than one medium, a separate application must be submitted for each medium.

If you have any questions, or need more information, please email [email protected] or call 703-887-2878.

Bath and Body

Homemade bath and body products.

Candles

Homemade candles.

Ceramics & Glass

Functional and sculptural work is accepted. Kiln forming, blowing, molding or casting, as well as all cold working processes are permitted.

Digital Art

Two-dimensional work created by the artist using computer technologies.

Fiber

All work created from fibrous materials, such as baskets, leather, books, embroidery, paper, quilts, weavings, felting, etc.; both wearable and non-wearable.

Fine Arts / Graphics

All pieces of art created with the use of chalk, charcoal, pastels, papers, pencils and ink, watercolors, oil, alcohol inks and acrylic paintings.

Furniture

Original, handmade furniture designed and fabricated using raw/unfinished material.

Gourmet Food Products

Packaged dips, food, or desserts.

Jewelry

Objects created with the intent to be worn as ornamentation by fabricating various materials including gems, fine metals and semi-precious stones.

Metal

Three-dimensional artwork created by the artist through the forging, twisting and fabricating of various metals.

Mixed Media

Work in which two or more mediums are combined to form one piece.

Photography

Photography, both digital and film, that has not been manipulated to achieve results beyond what could be produced in a traditional dark room.

Toys

Homemade toys.

Wood

All work created by the artist that is hand-tooled, machine-worked, built-up, turned or carved in wood.

Miscellaneous

If you feel as though your product does not fit into the above categories, please select miscellaneous and give a detailed description of what you are looking to sell.

Application Deadlines

December 1, 2019.

10’ x 10’ Space (Artist/Artisan)
$300

April 1, 2020.

10’ x 10’ Space (Artist/Artisan)
$350

After April 1, 2020.

10’ x 10’ Space (Artist/Artisan)
$450

Exhibitor Prizes

On the application form you can choose to participate in the Exhibitors Reception on Saturday night.. The winners will be selected by the FESTIVAL’s JURY COMMITTEE. Other awards are to be announced.

$1,000

First Place/Award of Excellence.

$500

Best in Show (Metal).

$300

Second Place.

$200

Third Place.

$150

Honorable Mention (8 Awards).

$150

Judge’s Choice (3 Awards).

$100

Spotsylvania County Student Award.
Elementary School – 1st Place.

$200

Spotsylvania County Student Award.
Middle School – 1st Place.

$300

Spotsylvania County Student Award.
High School – 1st Place.

Exhibitor Payment Options

PayPal

If you are paying by credit or debit card, please check the indicated box in the application form.

When your application is received, you will receive an invoice requesting payment including directions on how to pay with your Credit/Debit Card using PayPal.

Check

Please include your check with your application.  Make the check payable to JART, Inc.,

Mail your check to:
Spotsy Arts Festival
PO Box 274
Montross, VA 22520

Festival Exhibitor
Rules and Waivers

General Rules and Waivers. MUST READ.

This event is held RAIN OR SHINE.

Displays must be self-contained.  Exhibitors are responsible for their own display as well as water and electricity, if needed.

Tents, tables and chairs are NOT provided.Generators, if used, must be quiet and its cords may not cross streets or walkways.

Tents must fit a 10×10-foot space.  Canopy tents are suggested, can be any color and should be weighted on all corners.  The tents need to be made of fire-retardant Fabric.  

Only artists accepted in to the Spotsy Arts Festival are permitted to participate.  Subletting, selling or giving space to anyone is not permitted.

All work and displays must stay within your designated spot. No boxes, extra merchandise or debris should be visible. The assigned area must be kept clean throughout the event and be left spotless afterwards.

No soliciting merchandise or services.

Exhibitors must participate both days for the full duration of the show, unless prior approval is granted. Full duration of the show means from 10 – 6:00 on Saturday and from 11 – 4:00 on Sunday.

Amplified music is not permitted, except for entertainment contracted by the Festival Director.

Photographs will be taken during the Festival.  It is understood these photographs can or will be used in future advertising and promotions.

Each Exhibitor must have their own insurance.

All local laws must be followed. 

Exhibitors must agree to be responsible for the collection of Virginia State Sales Tax.

Exhibitors must assume all of the risks in participating in the Spotsy Arts Festival, which includes JART, Inc. and Spotsylvania County, as an Exhibitor, Vendor, Performer or Volunteer and any and all associated activities including but not limited to — Waive, Release, Discharge, Indemnify and Hold Harmless from any and all liability JART, Inc. Spotsylvania County and any of their employees, directors, consultants, Members of the Board, volunteers, representatives, agents, assign successors, contractors, suppliers, exhibitors, vendors, event sponsors regarding any and all claims that my participation could give rise to any claim or otherwise cause liability.

Exhibitor Categories Rules and Waivers. MUST READ.

Each Exhibitor may only sell one medium per booth space without authorization from the Spotsy Arts Festival (SAF) Coordinator or Committee.  

SAF reserves the right to re-categorize an artist’s submission and the artist will be notified of any changes.

All items for sale in exhibitor’s booth must be handcrafted.

Any person exhibiting manufactured items in this area will be REMOVED ON THE SPOT.

Exhibitor fee is non-refundable.

Registration Rules and Waivers. MUST READ.

REGISTRATION IS NOT COMPLETE WITHOUT SIGNATURE AND IS NOT CONSIDERED UNTIL PAYMENT IS RECEIVED.

YOU WILL BE NOTIFIED OF ACCEPTANCE OR REJECTION VIA EMAIL.

IF YOUR APPLICATION IS NOT ACCEPTED, YOUR BOOTH FEE(S) LESS $50 PROCESSING FEE WILL BE RETURNED.

Award / Prizes Rules

Previous winners of the Award of Excellence cannot win the Award of Excellence again for five years; however, they are eligible for any other award.

The Judges have the option of not awarding a prize in any of the festival exhibitor categories.

The winners will be selected by the FESTIVAL’s JURY COMMITTEE, and the decision of the Jury is final.

Prizes will be awarded at the Exhibitors Reception on Saturday night.

Payments, Refunds, Fees. MUST READ.

Checks will be deposited upon receipt.

Please note that a deposited check does not equal acceptance into the show. 

A $35 fee will be charged each time a check is returned for insufficient funds.

Booth fee payments will be returned in full less a $50 processing fee if you are not accepted into the show.

Exhibitor Application Form:

9101 Courthouse Road

Spotsylvania, VA, 22553

703-887-2878

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