Exhibitor Online Application

Event Dates

August 8-9, 2020
Saturday 10 AM-6 PM
Sunday 11 AM-4 PM

  Application Due Dates for 2020 Festival

10’ x 10’ Space (Artist/Artisan) – $300  – 
Application received before December 1, 2019

10’ x 10’ Space (Artist/Artisan) – $350 –
Application received Dec. 2, 2019 – April 1, 2020

10’ x 10’ Space (Artist/Artisan) – $450 –
Application received AFTER April 1, 2020

It is our goal to make this Festival one of, if not, the premier arts and artisans event in the Mid-Atlantic Region. 
Join us in making this happen!

Click HERE (PDF) (or HERE for Word Doc) to view/download the exhibitor packet, including application OR APPLY ONLINE

Exhibitor Guidelines

Prizes

The Spotsy Art Festival (SAF) is offering the following prizes:

  • First Place/Award of Excellence — $500
  • Best in Show (Fiber) — $350
  • Second Place —  $300
  • Third Place — $200
  • Honorable Mention —  $150 (8 Awards)
  • Judge’s Choice — $150 (3 Awards)

Previous winners of the Award of Excellence cannot win the Award of Excellence again for five years; however, they are eligible for any other award.

The Judges have the option of not awarding a prize in any of these categories.

The winners will be selected by the FESTIVAL’s JURY COMMITTEE, the decision of the Jury is final.

Prizes will be awarded at the Exhibitors Reception on Saturday night.

Spotsylvania County Student Awards (First Place)

  • Elementary School — $100
  • Middle School — $200
  • High School — $300

Exhibitor Categories

  • Bath and Body
  • Candles
  • Ceramics & Glass: Functional and sculptural work is accepted.  Kiln forming, blowing, molding or casting, as well as all cold working processes are permitted.
  • Digital Art: Two-dimensional work created by the artist using computer technologies.
  • Fiber: All work created from fibrous materials, such as baskets, leather, books, embroidery, paper, quilts, weavings, felting, etc.; both wearable and non-wearable.
  • Fine Arts/Graphics: All pieces of art created with the use of chalk, charcoal, pastels, papers, pencils and ink, watercolors, oil, alcohol inks and acrylic paintings.  
  • Furniture: Original, handmade furniture designed and fabricated using raw/unfinished material. 
  • Gourmet Food Products: Packaged dips, food, or desserts.
  • Jewelry: Objects created with the intent to be worn as ornamentation by fabricating various materials including gems, fine metals and semi-precious stones.
  • Metal: Three-dimensional artwork created by the artist through the forging, twisting and fabricating of various metals.
  • Mixed Media: Work in which two or more mediums are combined to form one piece.
  • Photography:  Photography, both digital and film, that has not been manipulated to achieve results beyond what could be produced in a traditional dark room.
  • Toys
  • Wood: All work created by the artist that is hand-tooled, machine-worked, built-up, turned or carved in wood.
  • Miscellaneous: If you feel as though your product does not fit into the above categories, please select miscellaneous and give a detailed description of what you are looking to sell.

Payment Options

  • PayPal — If you are paying by credit card, please check the indicated box and when your application is received, you will receive an invoice requesting payment including directions on how to pay with your Credit Card using PayPal.
  • Check – Please include your check with your application.  Make the check payable to JART, Inc., Mail to:

JART, Inc.
Spotsy Arts Festival
PO Box 274
Montross, VA 22520

  • Checks will be deposited upon receipt. Please note that a deposited check does not equal acceptance into the show. 
  • A $35 fee will be charged each time a check is returned for insufficient funds.
  • Booth fee payments will be returned in full less a $25 processing fee if you are not accepted into the show.

Tentative Festival Schedule

Friday 9 am – 7 pm  and Saturday BEFORE 10:00 a.m.       
Set Up (the number of your booth space and instructions for setup/unloading/loading will be sent prior to the Festival) PLEASE stop by the Welcome Tent to pick up your packet and to let us know you have arrived. 

Saturday 10 am –6 pm      Spotsy Arts Festival hours

Saturday 6:30 pm        
Reception/Awards Ceremony (place to be announced)

Sunday 11 am – 4 pm        Spotsy Arts Festival hours

Sunday 4 pm -?                 Take down

RULES and WAIVERS

  • This event is held RAIN OR SHINE.
  • Displays must be self-contained.  Exhibitors are responsible for their own display as well as water and electricity, if needed. Tents, tables and chairs are NOT provided.
  • Generators, if used, must be quiet and its cords may not cross streets or walkways.
  • Tents must fit a 10×10-foot space.  Canopy tents are suggested, can be any color and should be weighted on all corners.  The tents need to be made of fire-retardant Fabric.  
  • Only artists accepted in to the Spotsy Arts Festival are permitted to participate.  Subletting, selling or giving space to anyone is not permitted.
  • All work and displays must stay within your designated spot. No boxes, extra merchandise or debris should be visible. The assigned area must be kept clean throughout the event and be left spotless afterwards. No soliciting merchandise or services.
  • Exhibitors must participate both days for the full duration of the show, unless prior approval is granted. Full duration of the show means from 10 – 6:00 on Saturday and from 11 – 5:00 on Sunday.
  • Amplified music is not permitted, except for entertainment contracted by the Festival Director.
  • Photographs will be taken during the Festival.  It is understood these photographs can or will be used in future advertising and promotions.
  • Each Exhibitor must have their own insurance.
  • All local laws must be followed. 
  • Must agree to be responsible for the collection of Virginia State Sales Tax.
  • Must assume all of the risks in participating in the Spotsy Arts Festival, which includes JART, Inc. and Spotsylvania County, as an Exhibitor, Vendor, Performer or Volunteer and any and all associated activities including but not limited to —
    • Waive, Release, Discharge, Indemnify and Hold Harmless from any and all liability JART, Inc. Spotsylvania County and any of their employees, directors, consultants, Members of the Board, volunteers, representatives, agents, assign successors, contractors, suppliers, exhibitors, vendors, event sponsors regarding any and all claims that my participation could give rise to any claim or otherwise cause liability.

RULES and WAIVERS – Exhibitor Categories

  • Each Exhibitor may only sell one medium per booth space without authorization from the Spotsy Arts Festival (SAF) Coordinator or Committee.  
  • SAF reserves the right to re-categorize an artist’s submission and the artist will be notified of any changes.
  • All items for sale in exhibitor’s booth must be handcrafted.
  • Any person exhibiting manufactured items in this area will be REMOVED ON THE SPOT. (Entry fee is non-refundable.)

RULES and WAIVERS – Registration

REGISTRATION IS NOT COMPLETE WITHOUT SIGNATURE AND IS NOT CONSIDERED UNTIL PAYMENT IS RECEIVED. YOU WILL BE NOTIFIED OF ACCEPTANCE OR REJECTION VIA EMAIL.  IF YOUR APPLICATION IS NOT ACCEPTED, YOUR BOOTH FEE(S) LESS $50 PROCESSING FEE WILL BE RETURNED.


For questions or further information visit www.SpotsyArtsFestival.com, email SAF@SpotsyArtsFestival.com or call 703.887.2878

Thank you for your interest in the Spotsy Arts Festival!

Online Application

If you work in more than one medium, a separate application must be submitted for each medium.