General Rules and Waivers. MUST READ.
This event is held RAIN OR SHINE.
Displays must be self-contained. Exhibitors are responsible for their own display as well as water and electricity, if needed.
Tents, tables and chairs are NOT provided.Generators, if used, must be quiet and its cords may not cross streets or walkways.
Tents must fit a 10×10-foot space. Canopy tents are suggested, can be any color and should be weighted on all corners. The tents need to be made of fire-retardant Fabric.
Only artists accepted in to the Spotsy Arts Festival are permitted to participate.
Subletting, selling or giving space to anyone is not permitted.
All work and displays must stay within your designated spot. No boxes, extra merchandise or debris should be visible. The assigned area must be kept clean throughout the event and be left spotless afterwards.
No soliciting merchandise or services.
Exhibitors must participate both days for the full duration of the show, unless prior approval is granted. Full duration of the show means from 10 – 6:00 on Saturday and from 11 – 5:00 on Sunday.
Amplified music is not permitted, except for entertainment contracted by the Festival Director.
Photographs will be taken during the Festival. It is understood these photographs can or will be used in future advertising and promotions.
Each Exhibitor must have their own insurance.
All local laws must be followed.
Exhibitors must agree to be responsible for the collection of Virginia State Sales Tax.
Exhibitors must assume all of the risks in participating in the Spotsy Arts Festival, which includes JART, Inc. and Spotsylvania County, as an Exhibitor, Vendor, Performer or Volunteer and any and all associated activities including but not limited to — Waive, Release, Discharge, Indemnify and Hold Harmless from any and all liability JART, Inc. Spotsylvania County and any of their employees, directors, consultants, Members of the Board, volunteers, representatives, agents, assign successors, contractors, suppliers, exhibitors, vendors, event sponsors regarding any and all claims that my participation could give rise to any claim or otherwise cause liability.
Exhibitor Categories Rules and Waivers. MUST READ.
Each Exhibitor may only sell one medium per booth space without authorization from the Spotsy Arts Festival (SAF) Coordinator or Committee.
SAF reserves the right to re-categorize an artist’s submission and the artist will be notified of any changes.
All items for sale in exhibitor’s booth must be handcrafted.
Any person exhibiting manufactured items in this area will be REMOVED ON THE SPOT.
Exhibitor fee is non-refundable.
Registration Rules and Waivers. MUST READ.
REGISTRATION IS NOT COMPLETE WITHOUT SIGNATURE AND IS NOT CONSIDERED UNTIL PAYMENT IS RECEIVED.
YOU WILL BE NOTIFIED OF ACCEPTANCE OR REJECTION VIA EMAIL.
IF YOUR APPLICATION IS NOT ACCEPTED, YOUR BOOTH FEE(S) LESS $50 PROCESSING FEE WILL BE RETURNED.
Award / Prizes Rules
Previous winners of the Award of Excellence cannot win the Award of Excellence again for five years; however, they are eligible for any other award.
The Judges have the option of not awarding a prize in any of the festival exhibitor categories.
The winners will be selected by the FESTIVAL’s JURY COMMITTEE, and the decision of the Jury is final.
Payments, Refunds, Fees. MUST READ.
Checks will be deposited upon receipt.
Please note that a deposited check does not equal acceptance into the show.
A $35 fee will be charged each time a check is returned for insufficient funds.
Booth fee payments will be returned in full less a $50 processing fee if you are not accepted into the show.